Privacy & Policy

This website is owned and run by Ubuntu Freight Ltd. Ubuntu Freight Ltd will always respect your privacy whichever way you choose to do business with us including in the online world. This policy explains:
  1. How do we collect data about you and your use of this website?
  2. How do we use your data?
  3. How we use your purchase data
  4. Direct marketing and how can you change your marketing preference?
  5. Who can your data be disclosed to?
  6. How may you amend data submitted by you?
  7. What countries will your data pass through?
  8. Why do we link to other websites?
  9. Confidentiality of your Unique Booking Reference Number
  10. How do we keep your data secure?
  11. Do we take statistical data?
  12. Can we make changes to this policy?

1. How do we collect data about you and your use of this website?
You are in control of what information we collect about you. However, if you choose not to share your information some areas of the website may not be accessible or useable.

We will ask you for information about yourself when you register online, when you purchase products or services, when you enter competitions or register for promotions or when you request brochures or other information. We may also invite you to complete surveys or provide us with feedback.

We and Ubuntu Freight Ltd, collect information about your use of the website from cookies. For information about our use of cookies and how to decline them please read our Cookie Policy.


2. How do we use your data?
We use your data to improve the service we offer you and to try and ensure that you get the best out of our web-sites.

Non-marketing use

We will use the information you enter at the site for administration purposes and any other purposes made clear in the data entry forms themselves, in any relevant terms or conditions and on any pages or emails which link to such forms. If you make a purchase with us we may use your personal data for the purposes explained below under the heading "How we use your purchase data".

Certain cookies sent to your browser will help us to save you time. For example, if you're halfway through a purchase our cookies will allow you to browse other areas of the website and then return to your purchase. If you are accessing the site from a company which has a Ubuntu Freight Ltd extranet, a cookie will also help us recognise which company you are from, so that you are taken to the appropriate extranet.

Website customisation and targeting of adverts

We use the data you give us about yourself when you register online to build up a picture of your interests - we then try to ensure that when you visit the site, you don't miss the offers and information relevant to you.

Ubuntu Freight Ltd appoints reputable, third party advertising companies to collect and share with us, website usage information about visitors to our website, for the purposes of statistical analysis, tracking page usage and paths used by visitors through our site, targeting our Internet banner advertisements on our website and on other websites and tracking use of our Internet banner advertisements and other links from our marketing partners' websites to our website. For this purpose, we and our third party advertising companies note information on the path you take to get to our site and on some of the pages you visit on our website through the use of cookies. The information collected by these third party advertising companies is not personally identifiable. For information about these third party advertisers (including how to opt out of receiving their cookies) please visit our Cookie Policy.


3. How we use your purchase data
If you make a purchase with or order a brochure from Ubuntu Freight Ltd, we will record your personal details. Your data will be used principally to meet your requirements in fulfilling your order. We retain the data you provide from time to time, including your purchase history and data we collect when you use our services and facilities. Your data may be used for the following purposes: accounting, billing and audit, credit or other payment card verification and legal purposes, statistical and marketing analysis, systems testing, maintenance and development, customer surveys, customer relations and to help us in any future dealings with you, for example by identifying your requirements and preferences. For these purposes we may disclose your data to any of the following: partner companies which Ubuntu Freight Ltd needs to deal with in order to fulfil your order, data processing companies, government and enforcement agencies, credit and charge card companies and payment service providers. This may involve sending your data between different countries, including countries outside the European Economic Area.

We will not use your data to contact you for direct marketing purposes without your consent. For further information, please read Direct marketing and how can you change your marketing preference? below.


Direct Marketing

Please see the question "Direct marketing and how can you change your marketing preference?" below.

Customer Surveys

From time to time we may run customer surveys. Surveys by or on behalf of Ubuntu Freight Ltd are conducted in accordance with the Market Research Society and ICC/ESOMAR guidelines. These guidelines ensure that participation in any research is confidential and voluntary and that results do not identify individual respondents. For the purpose of surveys we may combine cookie or other data with your answers but we will ensure that this does not affect the anonymity of the results.
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4. Direct marketing and how can you change your marketing preference?
We offer you the opportunity to receive information about special offers and other news from Ubuntu Freight Ltd. We may use your purchase history to communicate information we think may interest you. To improve our picture of your interests we may link the data you give us about yourself with any data we have gathered (via cookies) about your use of the site.

You will not receive direct marketing from any other companies apart from Ubuntu Freight Ltd as a result of giving your details to us; if, in exceptional circumstances, we ever wanted to allow a third party to send you direct marketing, we would seek your consent before sharing your data with that third party.

We will normally send direct marketing by email if we have your email address.

If you would like us to stop sending direct marketing to you, we offer simple ways to do this. Whenever you receive direct marketing, you will be told how to unsubscribe.



If you consented to receive marketing communications when you made a purchase or requested a brochure or when you entered a competition or registered for a promotion you can tell us that you do not wish to receive any more by writing, with your full name, address and other contact details (to enable us to find your records), to:

Ubuntu Freight Ltd
71 Kings Avenue
Bromley
BR1 4HL

If you tell us that you do not wish to receive further direct marketing, you will still receive communications confirming and servicing any purchases you make with us.


5. Who can your data be disclosed to?
Disclosure of your data to others may be necessary to ensure the smooth provision to you of the products, services and information you request. Your purchase data may be disclosed to the other entities described above under the heading "How we use your purchase data".

If you consent to direct marketing, your details will be used and disclosed in the manner set out under the heading “Direct Marketing and how can you change your marketing preference?”.


6. How may you amend data submitted by you?
If you are a registered customer, you can change your personal details at any time by amending your profile through Change My Details.

If you consented to receive marketing communications when you requested a brochure or made a purchase, or when you entered a competition or registered for a promotion you can change your personal details at any time by writing, with your full name, address and other contact details (to enable us to find your records) to:
Ubuntu Freight Ltd
71 Kings Avenue
Bromley
BR1 4HL

If you require any further guidance on updating the details we hold about you, please contact us.
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7. What countries will your data pass through?
In order to fulfil your order it may be necessary for Ubuntu Freight Ltd to send your data (although never your payment card details) to the countries outside the country you initiate the transaction from. Accordingly, in operating this site, as outlined in this privacy policy, we may send data about site visitors through or to other countries, both inside and outside Europe.

 
8. Why do we link to other websites?
We use links to other Internet sites to improve your experience of our website. We will always seek to make these links clear by opening them in a new window of your web browser. However, please be aware that these websites may be owned and run by other companies and organisations. Ubuntu Freight Ltd does not endorse any such websites and we are not responsible for the information, material, products or services contained on or accessible through those websites. Your access and use of such websites remains solely at your own risk. We cannot accept responsibility for any information you divulge to a linked website.
Only exception to the above is with regard to processing your card payment.  We will link you directly to a secure payment portal for the purpose of securely processing your transaction and guaranteeing the safety of your payment and card details.
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9. Confidentiality of your Unique Booking Reference Number
When you make a purchase, you will be given a Unique Booking Reference Number. We advise that your Unique Booking Reference Number should be kept confidential at all times. Disclosure of your Unique Booking Reference Number to others may allow them to access your order details through our system.


10. How do we keep your data secure?
We take the security of your data very seriously. Please link to our security policy to see what steps we take to keep the information you give to us secure.


11. Do we take statistical data?
We try to ensure that our website offers visitors exactly what they are looking for - to help us achieve this goal we may analyse anonymous data collected by cookies about how visitors use the website. Such data also helps us to measure the success of our advertising campaigns.

We may also collect Internet Protocol addresses to help diagnose problems with our servers and for system administration, but we don't link these addresses to any person's name or identity.
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12. Can we make changes to this policy?
There may be developments in how we use your data - all such developments will be notified to you by updating this policy.


Last updated: 27 September 2012

Copyright©Ubuntu Freight Ltd 2008.  All Rights Reserved

Cookies

Use of cookies by Ubuntu Freight Ltd

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide business and marketing information to the owners of the site.

For more detailed information about cookies visit www.allaboutcookies.org

Three types of cookie may be used during your visit to Ubuntu Freight Ltd:-
  • Ubuntu Freight Ltd session cookies that are deleted after each visit.
  • Ubuntu Freight Ltd persistent cookies are valid across visits and, for example, are used to avoid the need to tell us your country of residence at the start of each visit.
  • Third party cookies that are used by our partners, for example, to help us measure site visitors.  

Some of the cookies are essential in order for you to use payformem.com
Whilst we do not currently do so, we reserve the right in future to match information gathered from cookies with any information you have given us about yourself for the purposes explained in our Privacy Policy.

Here is a list of all the cookies that Ubuntu Freight Ltd set and how we use them:-
Ubuntu Freight Ltd cookie types
Cookie name Purpose
Session cookie Used to maintain your transaction with Ubuntu Freight Ltd (expires within a 15 minute period.) Minimises the need to transfer your information across the Internet
Ubuntu Freight Ltd tracking cookie Used to count anonymously the number of new and repeat visitors to the website
Country choice cookie Used by Ubuntu Freight Ltd to record your country of residence. Whilst it is not necessary for this cookie to be stored across visits to the site, it is necessary to have a cookie that tells the site which country's page to present to you. By storing this cookie across visits, it means that you don't have to tell us your country of residence at the start of each visit
Language choice cookie Used by Ubuntu Freight Ltd to record your preferred language. Whilst it is not necessary for this cookie to be stored across visits to the site, it is necessary to have a cookie that tells the site which language to present to you. By storing this cookie across visits, it means that you don't have to tell us your preferred language at the start of each visit
   
   
   

You can request that we stop storing cookies on your computer, and that we don't set any more. Please be aware that if you decline the use cookies set by Ubuntu Freight Ltd on you will be unable to use the site.
Security Policy
Shopping on Ubuntu Freight Ltd is quick, easy, convenient and safe.

Ubuntu Freight Ltd makes every effort to maintain customer confidentiality when securing an online payment. This includes ensuring the security of your credit card details and other personal information.

All of your personal information is encrypted as it travels over the Internet.

As with any standard email, emails containing your personal data, sent to or from Ubuntu Freight Ltd will travel in a non-encrypted format.

You may be aware of recent media reports that have a highlighted a practice called "Phishing". This is the illegal gathering of personal information by deception. The unsolicited emails are sent to customers from lists illegally gathered by a third party, and ask them to enter or reconfirm bank or password details into a 'cloned' or illegal copy web site.

For your protection please be aware of the following facts:-

Ubuntu Freight Ltd will never ask you to enter personal bank account or credit card details into an email or through a link sent via an email. You will only be asked for your card payment details if you wish to change or refund your booking on Ubuntu Freight Ltd. We require this information specifically to debit or credit your card in relation to your purchase.

Ubuntu Freight Ltd complies fully with all aspects of the Data Protection Act and, as such, takes all reasonable steps to prevent unauthorised and unlawful processing of personal data.

Would you like to know more? Choose one of the options below to make a secure online purchase, for a step-by-step introduction to the process of making secure online purchase - or to get answers to security questions you may still have.